Now that your Disney Cruise is booked let's get the planning started!

Disney Cruise Line Planning Checklist

~ Pay for Your Trip
Submit Payments  HERE

* Final payment is due 75-90 days before check-in.Your final payment date can be found on your "Thanks for booking email" or the pdf attached to all "payment has been" made emails.
* Pay as often or as little as you like as long as you are paid in full by final payment date.
* All payments will be processed within 48 hours of client submitting the payment. Payment will be processed by your Good Vibes Travel agent, directly through Disney's payment portal

All Disney Cruise Line® guests must pay for their cruise, in full, no later than 75 days before embarkation. At the 75-day mark, guests may begin booking onboard activites and check-in online.

Castaway Club members may begin the Planning and Online Check-In process earlier than non-members, if paid in full, as follows:

  • Platinum Member (10+ Disney Cruises): 120 Days

  • Gold Member (5-9 Disney Cruises): 105 Days

  • Silver Member (1-4 Disney Cruises): 90 Days

  • New Cruiser (1st Disney Cruise):  typically one day before final payment

~Online Check-In
Simplify the check-in process by using the Online Check-In system.

Travel Agents aren't permitted to submit certain legal forms on behalf of guests, but I can assist you with the process.

Online Check In  will be done via Disney Cruise Line website, simply go to the Online Check-In Dashboard and enter your Account Information, Reservation Number and Date of Birth on the right side of the page. Then click My Online Check-In on the left side of the page.

If you do not have an account on the Disney Cruise Line website no worries just go in and create your account.

Once your account is set up, you may continue to the Online Check-In Dashboard.

If you need any  assistance, please call the Disney Cruise Line website help desk at 800-951-3532.

Once you complete the Online Check-In - you will need  to print and sign the Signature Form and take it to the port check-in counter. This is a required step in the process. If you do not complete this step, you'll have to do it at the check-in counter, slowing down the process.

Using this same website you can plan your onboard activities, dining, and excursions. Just click on My Cruise Plans on the left side of the page. (after final payment date and final payment is made) If you would rather have me plan your cruise activities just let me know. I am more than happy to!

 

~Guest Embarkation Form
 

Disney Cruise Line requires that you submit a Embarkation-Departure Form prior to boarding your cruise.

This form requires you to provide details about your reservation; your personal contact information; a required emergency contact person ; guest pregnancy status; minor information; and details on how you will travel after disembarkation.

I am not permitted to complete this form for guests. You will need to complete it via Online Check-In or submit a paper copy at the port check-in counter.

If you use Online Check-In, this data must be submitted to Disney Cruise Line® no later than 48-hours before embarkation. I suggest using Online Check-In, otherwise your check-in process at the port may be delayed.

  

~Onboard payment authorization
Disney Cruise Line requires that you submit a Payment Authorization Form prior to embarkation.

This form requires you to specify either a Credit Card, Traveler's Check or Personal Check for use in paying for any purchases charged to your room via your Key to the World card, and guarantees that you will pay your balance before leaving the ship.

I am  not permitted to complete this form for guests. You will need to complete it via Online Check-In or submit a paper copy at the port check-in counter.

If you use Online Check-In, this form must be submitted to Disney Cruise Line® no later than 48-hours before embarkation. 

 

~Flight Info
 

If you will be flying before and/or after your cruise, Disney Cruise Line® needs to know the details of your flight schedule.

This information must be submitted to Disney Cruise Line® no later than 48-hours before embarkation. It is not required if you are not flying to or from your embarkation city/state.

  

~Cruise Contract

The Disney Cruise Line® Cruise Contract will become available on your Online Check-In Dashboard.

Read the Contract thoroughly, print it, and have all adult members of the travel party sign the Signature Form and present it when checking in at the port. 

If you choose not to use Online Check-In, all adult members of your party will sign the Contract at the port check-in counter.

The Contract must be signed and presented to Disney Cruise Line® at the port or you will not be permitted to board the ship.

  

~Medical Info
 

If someone needs  special medical attention during the cruise please complete the Guest Medical Information Form, print it, fill in the guest information, and have a Physician sign it as required.

Once complete, fax or mail the form to Disney Cruise Line® using the information at the bottom of the form.

This information must be submitted to Disney Cruise Line® no later than 14-days before embarkation. You will not be permitted to submit this information at port check-in.

IMPORTANT: Women who have entered their 24th week of pregnancy as of their embarkation date will be refused passage due to safety concerns. Neither a physician's medical statement nor a waiver of liability will be accepted. In addition, Disney Cruise Line cannot be held responsible or liable for any complications relating to pregnancy at any stage.

  

~Minor Authorization
 

If you will be traveling with a child of whom you are not the parent or legal guardian, complete the Minor Authorization Form on your Online Check-In Dashboard, print it, and have the parent/guardian sign it with a Notary Public witness.

Present the completed and notarized form to Disney Cruise Line® at the port check-in counter. You will not be permitted to board the ship with a child of which you are not the legal guardian unless you present a complete and notarized form.

 

~Child Registration
 

Children must be registered before they may participate in onboard activities including Flounder's Reef Nursery (ages 6 months to 3) and Disney's Oceaneer Club/Lab (ages 3-10 on Magic & Dream, ages 3-12 on Wonder).

Complete this registration in the My Cruise Plans section of the Online Check-In Dashboard prior to booking any onboard activities for your children.

Once registration is complete, you will be required to confirm and verify information upon arrival at the port terminal or onboard the ship.

This information must be submitted to Disney Cruise Line® no later than 48-hours before embarkation.

  

~Book your Port Adventures

Please email me if you would like me to do this step for you! 
* Available 75-days before embarkation (or sooner if you are a Castaway Club Member)

E-Mail me to book Shore Excursions, or you can book them yourself in the My Cruise Plans section of the Online Check-In Dashboard.

Shore Excursions are operated by independent contractors - not by Disney Cruise Line - and are subject to availability and/or cancellation based on weather, itinerary changes and attendance. Cancellations by the guest may be made up to 3-days prior to embarkation without penalty.

These bookings must be made no later than 3-days before embarkation, or else you will need to book them once onboard (based on availability).

  

~Book your Premium Dining
Please email me if you would like me to do this step for you! 

 

E-Mail me to book a Premium Dining experience, or you can book it yourself in the My Cruise Plans section of the Online Check-In Dashboard.

Only guests over the age of 18 may dine at one of the premium restaurants, and you may only dine at each once during your cruise. Semi-Formal or Formal attire is required at dinner (refer to the policies of each restaurant), while "cruise casual" attire is required for Brunch. Cancellations by the guest may be made up to 3-days prior to embarkation without penalty.

If you are traveling with children, you will probably want to book Babysitting or other Childrens Activities for them while you dine at Palo or Remy.

These bookings must be made no later than 3-days before embarkation, or else you will need to book them once onboard (THESE fill up FAST).

  

~Book your Spa/Fitness reservations
Please email me if you would like me to do this step for you! * Available 75-days before embarkation (or sooner if you are a Castaway Club Member)

E-Mail me to book Spa/Fitness Activities, or you can book them yourself in the My Cruise Plans section of the Online Check-In Dashboard.

Spa and fitness activities are exclusively for guests 18 years and older. When making reservations, guests may request a male or female therapist based on availability at the time of booking (so book early if you have a strong preference).

Women in their first trimester of pregnancy may not receive spa treatments on Disney Cruise Line. After the first trimester, guests may partake of massage treatments, but aromatherapy is not recommended.

Guests who have been diagnosed with cancer must obtain medical clearance from an oncologist (in the form of a Doctor's note specifically addressing treatments) to partake in massage treatments onboard Disney Cruise Line.

Spa services are operated by independent contractors - not by Disney Cruise Line. Cancellations by the guest may be made up to 3-days prior to embarkation without penalty.

These bookings must be made no later than 3-days before embarkation, or else you will need to book them once onboard (based on availability).

  

~Book Nursery reservations

Please email me if you would like me to do this step for you! * Available 75-days before embarkation (or sooner if you are a Castaway Club Member)

E-Mail me to book Spa/Fitness Activities, or you can book them yourself in the My Cruise Plans section of the Online Check-In Dashboard.

Only children ages 6 months to 3-years are eligible for babysitting at the onboard Nursery, and must be pre-registered for Children's Activities. The nursery is only open for select hours throughout each day, and each adult is limited on the total number of babysitting hours, per child.

The nursery charges vary by location and ship. This will be charged to your onboard account, and a minimum 1-hr charge applies for each visit. Cancellations by the guest may be made up to 3-days prior to embarkation without penalty.

These bookings must be made no later than 3-days before embarkation, or else you will need to book them once onboard (based on availability).

  

~Identification Requirements

 

Guest are responsible for obtaining proper valid documentation to board the ship.  U.S. Government passport requirements continue to change; therefore I strongly encourage Guests of all ages to have a valid U.S. passport for all cruises originating in the U.S. Having a passport allows you to always be prepared to travel wherever you wish, and offers an added measure of security when you're traveling.

U.S. Citizens boarding in the United States:  US Citizens are required to obtain a valid, non-expired passport for all members sailing - including infants and children - or, provide certified original birth certificates and government-issued photo ID for each adult, and certified original birth certificates for children under age 16 (when traveling with adults over age 16).

U.S. Citizens traveling on European, Trans-Atlantic, and Alaskan sailings: You will be required to obtain a passport for all members sailing, including any infants or children.

Non-U.S. Citizens:  a valid passport is required. Check with your local consulate on whether you will need a visa to enter any of the destinations you will be visiting.

Please be advised:  While you are not required to obtain a passport for sea-based travel, air travel outside the United States, regardless of reason, does require a passport.  These rules are subject to change per the US Department of State.  If you need to obtain a passport, visit the US Department of State website or call the U.S. National Passport Information Center at 877-4USA-PPT.

  

~Future Sailing

Think you may want to sail again?  There are benefits when booking a future Disney Cruise sailing while you are still on-board!

You will receive a special discount and sometimes they will even offer an onboard credit!

If you are unsure of an exact future cruise or sail date, you can book a placeholder cruise which will allow you to choose your date at a later time as long as you sail within 2 years of the date that the placeholder is booked. 

I hope you have an AMAZING time on your Disney Cruise! Don't forget I LOVE referrals so please feel free to pass my info along to family and friends! 

Contact

Heather Ross ~ Agency Owner /Travel Professional 

(225) 435-9883 

We are currently not licensed to sell travel to residents living in California, Florida, Hawaii, Iowa,or Washington. 

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